What Tasks To Delegate To a Virtual Assistant You Just Hired?

Whether you are running a large company or a solopreneur, keeping your company or business organized and running smoothly can be a difficult task.

With so many tasks or jobs that need to be done every day, you end up not having enough time for your personal and family life.

Hence, the reason virtual assistants can help you tremendously. Delegating different tasks to virtual assistants is the best solution to unload you with the overwhelm of work and personal life. They can assist and help you achieve work-life balance.

7 Tasks You Can Delegate to a Virtual Assistant

These days, virtual assistants are essential to any business or organization. They are independent contractors who can perform various tasks, depending on the business or industry.

There are many agencies, such as SmartVas, that can provide experienced and talented virtual assistants who can help you run your business.

However, it is understandable to have difficulty delegating or handing over tasks. It can be tricky because some tasks require your utmost attention or the task may be too confidential to hand out to someone you just met.

But remember, as entrepreneurs, your time is precious. You may already waste most of your time checking your emails and making appointments which can easily be delegated to a virtual assistant.

So, if you are having difficulties finding out what tasks to delegate to a virtual assistant, here are some of our suggestions:

Email Management

Check the emails you haven't read yet. There are probably many of them. According to research, most business owners spend almost four hours or more, a day going through work-related emails.

Imagine, you could have spent those precious hours on considerably more crucial things, such as attending meetings or signing important paperwork.

Virtual assistants can do this task easily. They will review your personal and professional emails and forward any pertinent ones to you, which will be convenient and time-saving.

Managing Your Social Media

The name of the game for businesses these days is having an active social media presence. However, it takes a lot of time, especially if you have more than one social media account.

Your virtual assistant can do this for you. You can ask them to create captions for your social media postings, plan your own posts, or respond to and like comments left by viewers.

Even better, you can ask your virtual assistant to design any images you want to share on social media. It's one of the best administrative jobs you can give your virtual assistant, regardless of how involved they are in your social network.

They can reply to your social media comments faster and can monitor your accounts for maybe an hour or two once your posts go live. In this way, it can help boost engagement and grow your presence online.

Calendar Management

Whether business or personal calendar, virtual assistants can take care of this task right away. They are efficient in creating a calendar where you will not miss any meetings, appointments, or deadlines.

Making a schedule is a simple task that anyone can perform. Virtual assistants can take over and arrange all of your appointments if you provide them with a set of instructions on when to book particular appointments.

Make sure that any personal appointments or time off from the office are updated in your itinerary to make it easier for your virtual assistant to handle and arrange your professional calendar so that it fits into your personal timetable as well.

Your Gatekeeper

One of the most crucial roles that your virtual assistant may perform is to be your gatekeeper. Executives may quickly find themselves overloaded with meetings they don't need if they don't receive help setting priorities.

When your virtual assistant answers calls or receives guests, they usually divert those they deem irrelevant. They are in charge of scheduling appointments and fielding any office-related phone calls.

They serve to sift through the clutter and deliver only the essential communication and information to you which saves time and enables prioritization.

Do Market Research

Doing research can be a time-consuming task. As a business owner or entrepreneur, you must always be updated with the new and upcoming trends in business as well as the behavior of your target audience.

Market research is a perfect task to delegate to a virtual assistant. A virtual assistant can conduct market research and compile an annual or quarterly report on any shifts that could affect your company. They can recognize significant shifts in your target market's demographics as well as in the economy at large.

Moreso, your virtual assistant can collect the necessary data and create a report for you without the need for any specialized knowledge or access to a paid database because this is foundational research.

With the help of the information your virtual assistant gives you, you can surpass your competitors, grow your business, and supply your clients with what they need.

Management of Files

Your files can easily be disorganized and get lost especially if you are doing a lot of things at the same time. So, whether you are using your Google Drive, Cloud, or Dropbox, virtual assistants can manage and organize them efficiently.

They can help in creating a system to make it easier for you to find important files and save new ones as well.

Customer Relationship Management

A CRM is an essential business tool, but it needs to be managed. Get your VA to add customer data, update contact details, and mark crucial follow-ups to maintain and arrange your CRM.

You may assign specific users as administrators to many CRMs, giving your VA full access they need to manage it efficiently.

Stop Doing, Start Delegating

Delegating tasks effectively to virtual assistants is not just all about saving time. It is now an innovative way on how you can run your business smoothly.

These tasks are just a few things that a virtual assistant can perform. It covers a wide range of administrative duties that can be easily delegated to skilled virtual assistants.

Now that you are free of these tasks, you can focus all of your energy on growing your company and reaching new heights of success.

If you are ready to take control of your business and personal life, talk to us and get started working with SmartVas. We will help find the best virtual assistant based on your business needs and preference.

Frequently Asked Questions:

1 . What personal tasks can you outsource to a virtual assistant?

There are many tasks that you can delegate to a virtual assistant. But aside from delegating a business-related task, virtual assistants can also perform personal or “ad hoc” tasks for you.

These may include ordering groceries and planning a menu, making reservations, sending gifts to clients, and paying bills, just to name a few.

2. How do you delegate work virtually?

To start delegating tasks virtually, make sure that you write down all the tasks that need to be done. Talk to your virtual assistant and define clear objectives by delegating tasks that you need assistance with and what is your desired outcome.

Remember that not all tasks should be delegated. Hence, hand over tasks that are repetitive, time-consuming, or specialized.

Finally, ensure that you communicate by using different communication tools such as video instructions, SOPs, or virtual meetings to ensure that your virtual assistant understands the task completely to avoid any miscommunication.

3. What are the 5 principles for effective delegation?

Delegation is a must-have skill for all leaders. To have an effective delegation means giving a capable subordinate full responsibility for completing a task and making sure that the task is completed on schedule.

The 5 principles of delegation are: 

1. Determining the tasks you want to delegate

2. Clarifying your desired result

3. Identifying the right time to delegate

4. Choosing the right person to perform the task

5. Provide supervision, monitor, and review