How General Admin Virtual Assistant Can Help Business Productivity
In the last couple of years, more and more businesses are recognizing the value of remote work. According to statistics, 78% of CEOs believe that remote cooperation is necessary to achieve long-term corporate success.
Hence, the reason why companies are starting to hire remote workers for almost any position in the company, from customer care to data collection or business management. For small business owners, hiring a general admin virtual assistant to handle different tasks is the best option.
What is a General Admin Virtual Assistant?
Since the word "general" connotes a very broad function, general virtual assistants can support you in a variety of ways.
That stated, ordinary, non-specialized jobs constitute the main emphasis of generic virtual help. This covers administrative and secretarial tasks as well as the fundamentals of data management and digital marketing.
Consider using general virtual assistant services as a means of doing laborious tasks quickly and affordably per hour. It's a fantastic method to enable your staff to concentrate on their areas of expertise!
8 General Admin Virtual Assistant Tasks To Outsource
Here at SmartVAs, we can provide general admin virtual assistants that will suit your business needs. Here are some of the tasks that they can perform exceptionally well:
1. Email Management
Busy entrepreneurs receive hundreds of emails every day and it takes a lot of your time just to read and filter which ones are important and those that are not. General Admin Virtual Assistants can take this time-consuming task off of your hand.
They can perform email management by:
Organizing your emails and contacts
Sorting and cleaning all your emails according to importance
Updating your calendar
Drafting and scheduling emails
Creating templates for email marketing
2. Basic Accounting
For small firms, hiring an accountant for bookkeeping and financial management is a luxury that is rarely feasible. Basic bookkeeping can be handled by general virtual assistant services, which will make managing your funds easier for you.
The major duties of a bookkeeping assistant consist of:
Setting up ledgers in general
Keeping track of invoice and pricing documents
Not forgetting to pay your bills
Assisting with your taxes
Accounting for business transactions
3. Blog Writing
Another task that most general admin virtual assistants can do for you is to create compelling blog articles for your website.
Aside from curating articles that can help promote and increase traffic for your site, they can also help in researching and creating ideas for your business or brand.
4. Social Media Management
Businesses and brands these days are present on different social media platforms because they play a crucial role in many digital marketing tactics. And while setting up an account and posting to social media is easy, doing it well can take quite some time.
You can interact and communicate with potential clients with a general virtual assistant without having to lose focus on other important aspects of your business. Among the duties you can assign them are:
Optimizing and creating social media accounts
Managing accounts on different social media platforms
Scheduling social media posts
Developing content calendar
Tracking metrics
5. CRM Data Clean-Up
CRM, or customer relationship management, is an essential component of online sales and digital marketing. The productivity of different digital marketing and sales-related processes, as well as your sales targeting, can be greatly enhanced by cleaning up CRM data to remove incomplete or erroneous entries.
However, managing CRM data isn't always a critical task, and spending many hours a day on it can take too much time instead of focusing on more pressing tasks. It is therefore the best option for assigning work to virtual assistants.
6. Administrative Tasks
GVAs also perform administrative tasks or those little tasks that can help free up your time. We all know that every firm or business has various tasks and it can be quite overwhelming if you still have to handle these things.
The good thing is that a dedicated general admin assistant can take these tasks away from your hands!
7. Cold Calling
Some GVAs can also perform cold calling. This task reaches out and encourages potential customers to purchase your product or get your services.
Cold calling sometimes called telemarketing, is an effective strategy to reach out to new customers and introduce your product or service. However, it takes a lot of time. Thus, outsourcing this task is the best option for the success of this task.
8. Calendar Management
Manage your time better with the help of a general virtual admin assistant. High-level support services like routine task organization, reminder setup, and priority management fall under this category.
Additionally, GVAs can handle ad hoc tasks like appointment scheduling and event planning, travel plans, and even taking care of your bill payments.
Benefits of General Admin Virtual Assistant Services to Business
Among the numerous advantages of using general virtual assistant services is that you may streamline the operations of your business. The services these assistants offer include data entry, email management, appointment scheduling, and document preparation, to name just a few.
If entrepreneurs delegate these tedious and repetitive jobs to general admin virtual assistants, they can free up valuable time for strategic decision-making and growth-oriented activities.
Beyond administrative tasks, General Virtual Assistant Services offer a wide range of skills. They can cover, among other things, market research, social media management, content creation, and customer service.
Let’s dive deeper into the benefits they provide:
1. Better Task Organization
How well-organized everything in your business raises the possibility of increased productivity for your firm. That is why it is important to have an organized task schedule to avoid issues during the day.
But, as the day goes on, your tasks could get disorganized, which would negatively impact your productivity.
General admin virtual assistants can aid you in streamlining your business procedures by helping to keep your job list structured.
Additionally, they can handle duties that might otherwise keep you from focusing entirely on growing your company. In this manner, you can establish priorities and manage your company with focus.
2. Increased Time Efficiency
When you own a business, you have a lot of responsibilities. Without a reminder, it might be challenging to remember where you need to be at all times or what are the things you need to do.
Having the services of general admin virtual assistants will allow you to free up your time on repetitive tasks. They may aid you with scheduling meetings, making sure you show up on time, and even helping you finish your deadlines.
3. Access to Specialized Services
The possibilities of hiring different general admin virtual assistants are high because you can bring in exceptional talent from anywhere in the world.
They possess greater training or expertise in a variety of fields and are more equipped to handle several jobs at once. This increases your access to professionals with specialized capabilities, including:
Advanced Excel and spreadsheet skills
Image and digital editing
Digital and social media management
Marketing and advertising
4. Less Micromanagement
Once you hire a general admin virtual assistant, there is no need to micromanage or check on them now and then.
With their specialized skill set, they will be able to finish their tasks efficiently. Additionally, they typically have outstanding time management skills and guarantee on-time delivery because they are accustomed to managing several clients and responsibilities at once.
Why Choose SmartVAs General Admin Virtual Assistants
General Admin Virtual Assistants are indeed gifts to many business owners or entrepreneurs. With their outstanding skills, they provide many benefits to any business.
If you are looking for a General Admin Virtual Assistant, SmartVAs is the best option. We have a team of experienced virtual assistants that can help grow your business and boost productivity.
Our goal is to make life easier for overwhelmed business owners like you. From social media management, Instagram growth, and video editing, to content creation – we can provide all your needs.
Just click on this link and book an appointment today!
Let us take care of the things that are holding you back from growing your business!
Frequently Asked Questions:
1. What is the Difference Between a General Virtual Assistant and an Administrative Assistant?
A general virtual assistant performs the same tasks as an administrative assistant but does work remotely. They don’t come to the office and there’s no need for a workspace or desk within the company’s premises.
2. What is Another Name for a General Virtual Assistant?
A general virtual assistant is also called a virtual assistant. Some may call them admin, virtual administrator, or VA. But whatever name they are called, they have the same skillset and perform the same tasks as most virtual assistants do.
3. Where to Hire a General Admin Virtual Assistant?
While the internet can provide a lot of information about different websites where you can hire general virtual assistants, not all are the same and can be trusted.
There are “fly-by-night” websites and companies that can disappear and at times don’t deliver what they promise. Having said that, it is always best to find out more about companies or websites that have proven track records and can be trusted such as SmartVAs.
SmartVAs has a team of experienced virtual assistants to help you with your business and bring back the work-life balance you are dreaming of. Find out more. Visit our website!