Too Much on Your Plate?

Delegate Your Marketing to Our VA Team and Watch Your Business Scale!

You didn’t start your business just to spend all day glued to a screen, juggling social media posts, writing marketing emails, tweaking ad campaigns, or analyzing website traffic, right? 

But here you are, trying to keep up with everything. 

We get you, running a digital marketing business will never be easy, it means managing multiple clients, campaigns, and platforms all at once. And to add to that, you’re not just working on your own brand—you’re handling social media, SEO, ads, and content for others—and the workload keeps piling up. 

The demand can be overwhelming, and scaling your business feels impossible when you’re drowning in tasks. That’s where our Digital Marketing Team of Virtual Assistants comes in.

SMART VAs for Digital Marketing Agencies

At Smart VAs, we provide highly skilled and seasoned virtual assistants who specialize in helping digital marketing agencies and professionals streamline, execute, and scale their marketing efforts efficiently. 

Whether you need extra hands for client projects, want to automate processes, or simply need someone to take time-consuming tasks off your plate, we’ve got you covered. 

Wouldn’t it be great if you had an entire marketing team handling it all for you?

What exactly is a Digital Marketing VA Team?

A Digital Marketing Virtual Assistant (VA) Team is a skilled team of remote professionals who handle different aspects of your marketing—social media, content creation, SEO, email marketing, and even paid ads. Instead of hiring a single VA to do it all, a team of VAs means you get specialists working together to grow your business without micromanaging every little detail.

Think of it like this: you’re the CEO, and they’re your marketing department—without the massive payroll!

How Our Digital Marketing VA Team Can Support Your Digital Marketing Business

Your digital marketing business moves fast—too fast to waste time on tasks that drain your creativity and slow you down. Below are just a few ways we can support you, but we can customize a team tailored exactly to your needs!

Social Media Management

  • Our social media VAs for your digital marketing VA team can handle everything from brainstorming post ideas to writing engaging captions and scheduling content. They can use tools like Later, Buffer, and Hootsuite to ensure your posts go out at optimal times, keeping your clients' accounts consistently active and engaging.

    Example: If you manage social media for a restaurant chain, our social media VA can create daily posts showcasing menu specials, customer reviews, and behind-the-scenes kitchen content, keeping your audience hungry for more.

  • Keeping up with DMs, comments, and messages is time-consuming but crucial for brand loyalty. Our social media VAs will monitor you or your clients’ social media accounts, respond to inquiries, and engage with followers to boost community interaction.

    Example: For an online boutique client, our social media VAs can promptly answer product availability questions and assist customers with purchases, helping convert interest into sales.

  • Understanding what’s working (and what’s not) is key to growth. Our social media VAs can track engagement rates, follower growth, and conversion data, and then compile reports with actionable insights to refine social media strategies.

    Example: If your client is an influencer, our social media VAs can provide a detailed monthly report on which content performed best and suggest improvements to increase reach and engagement.

Content Marketing & SEO

  • Content marketing is vital for SEO, but writing optimized blogs for multiple clients can be really overwhelming. Our writing and SEO VAs can handle keyword research, blog writing, internal linking, and meta descriptions to improve search rankings.

    Example: If you work with an NGO, our writing VAs can write an SEO-friendly blog to drive website traffic, engage supporters, and increase donations.

  • Beyond writing, our SEO VAs can take care of the backend work—uploading blogs, formatting text for readability, adding engaging visuals, and ensuring proper SEO setup in WordPress, Shopify, or Wix.

    Example: For an e-commerce brand, our SEO VAs can upload and format weekly product guides, ensuring each post is properly structured with CTAs to drive sales.

Paid Advertising Management

  • Running ads requires constant monitoring and optimization. Our social media or Google Ads VAs can handle ad copywriting, audience targeting, A/B testing, and performance tracking to ensure high conversion rates and a strong ROI.

    Example: If you manage ads for a photographer client, our team can create and optimize a Facebook ad campaign promoting a limited-time mini-session offer, ensuring the right audience sees it while keeping cost-per-click low and bookings high.

  • In conjunction, our Ad VAs can also monitor ad spending, conversion rates, and audience performance, adjusting bids and refining targeting to maximize results without wasting your budget.

    Example: For an online course creator, our Ad VAs can analyze which audiences are converting best and reallocate the budget to scale enrollments.

Paid Advertising Management

  • A well-produced podcast enhances your brand’s credibility. Our podcast management VAs handle audio cleanup, sound balancing, and show note creation.

    Example: Let’s say you have a nonprofit leader client who started a podcast about social justice issues. Our podcast VA team can edit episodes, write engaging show notes, and format transcripts, helping your client rank on podcast directories.

  • Moreover, finding and coordinating guests can be time-consuming. Our podcast management VAs can also handle outreach, scheduling, and communication with potential guests.

    Example: Your business consultant-client wanted high-profile guests for their entrepreneurship podcast. Our podcast VAs can manage guest research and follow-ups, securing interviews with industry leaders.

Email Marketing & Automation

  • Email marketing is one of the most effective tools for client retention, but managing multiple campaigns for sure is overwhelming. But our email marketing VAs handle list segmentation, automation setup, and campaign execution using Mailchimp, ActiveCampaign, or Klaviyo.

    Example: If your client is an online fitness coach, our email marketing VAs can set up a welcome email series to nurture leads and encourage them to sign up for a personal training consultation.

  • In connection, we can also track open rates, click-through rates, and conversions, refining email content and automation workflows to improve engagement.

    Example: For your e-commerce store client, our VAs can analyze abandoned cart email data and implement strategies to recover lost sales.

Website & Landing Page Management

  • A great landing page can make or break conversions. Our website design VAs can design high-converting sales pages using ClickFunnels, Leadpages, and Elementor, ensuring strong calls to action.

    Example: If your client is a law firm, we can create a landing page offering a free consultation, optimized for lead generation.

  • Our web development VAs can also handle plugin updates, site speed optimization, and troubleshooting, ensuring your client’s website runs smoothly.

    Example: If your client is a local service provider, our web developers can update the site with fresh testimonials, service pages, and lead capture forms.

Graphic Design & Branding Support

  • Strong visuals are key to engagement. Our graphic design VAs can create social media graphics, ad creatives, and branded email templates that align with your client’s brand identity.

    Example: For a real estate client, we can create an infographic outlining the home buying process to educate and attract potential buyers.

  • Our graphic designers can also design marketing assets to support client campaigns, from eBooks and guides to presentations and infographics, 

    Example: For a business coach client, we can create a downloadable goal-setting workbook as a lead magnet to attract high-value prospects.

Data & Performance Analytics

  • Tracking performance is crucial for proving ROI. Our digital marketing VAs can compile Google Analytics, SEO, and ad performance reports with actionable insights.

    Example: If you manage the digital marketing for an e-commerce store, our digital marketing team of VAs can provide a monthly report showing which products drive the most revenue from paid ads and email campaigns.

Administrative Support

  • Our administrative VAs can update customer relationship management (CRM) systems, track client interactions, and ensure no lead goes unnoticed.

    Example: A real estate marketing firm struggled with following up on potential clients. Our admin VAs managed their CRM, sent follow-up emails, and increased appointment bookings by 40%.

  • From inbox organization to meeting scheduling, our administrative VAs can handle the admin tasks that eat up your time.

    Example: Your email has a flooded inbox. Our admin VAs can filter important emails, schedule client calls, and ensure you never miss a deadline.

White-Label Our Services and Let Us Work as an Extension of Your Team

With the right VA support, you can focus on growing your digital marketing business instead of getting stuck in the daily grind. And the best part? Our team doesn’t just work for your business—we can also handle tasks for your clients, seamlessly integrating as an extension of your team.

It’s like having a full in-house staff, without the overhead, ensuring your clients get top-tier service while you stay focused on scaling your agency. Many of our clients already leverage our VAs this way, seamlessly outsourcing tasks to us while maintaining a cohesive brand experience for their own customers.

Take Gabe Gibitz, for example—a digital marketing solopreneur who needed a reliable team to execute marketing tasks for his growing list of clients. Instead of building an in-house team, he partnered with us to scale efficiently while maintaining his clients’ quality standards and brand consistency.

View more of our case studies here.

What Benefits Do You Get From Working With a Digital Marketing VA Team?

1. More Time, Less Stress

Marketing is important, but it shouldn’t take up all your time. 

Every moment you spend writing Instagram captions, scheduling posts, responding to DMs, and optimizing your website is time taken away from growing your business, landing clients, or even just getting a break. 

The constant pressure to stay visible online can be exhausting, leading to burnout and frustration. Imagine waking up and seeing that all your social media posts are scheduled for the week, your email newsletter is already written, and someone has been actively engaging with your audience—all without you lifting a finger. That’s the freedom a digital marketing VA team gives you. Instead of scrambling to do everything yourself, you finally have time to focus on big-picture strategy and growth.

2. Expert-Level Marketing Without the High Costs

Hiring an in-house marketing team can be expensive. Salaries, benefits, training, and office space quickly add up. With a remote team of digital marketing VAs, you get the expertise of multiple specialists—SEO strategists, graphic designers, social media managers, and ad specialists—without the overhead costs.

You only pay for the work you need, making this a budget-friendly solution for businesses of all sizes.

3. Round-the-Clock Marketing Execution

Marketing never sleeps, and neither should your business presence. Think about it—your audience isn’t just online during business hours. People scroll through social media late at night, check emails on weekends, and engage with brands at unpredictable times. 

With a global team of digital marketing VAs, your marketing efforts don’t have to pause when you log off for the day. Whether it’s responding to comments on social media, running ad campaigns in different time zones, or updating your website overnight, your brand stays active 24/7.

No more missing out on potential customers because you’re off the clock, your digital marketing team of VAs keeps your marketing machine running smoothly, ensuring that your business stays visible and responsive around the clock.

4. Consistent and Engaging Online Presence

One of the biggest struggles business owners face is maintaining a consistent marketing presence. Maybe you start out strong—posting regularly, sending emails, updating your website—only to disappear when things get busy. 

The problem is, marketing only works when it’s consistent. Without regular engagement, potential customers move on, and all your previous efforts go to waste. 

A digital marketing VA team ensures that your marketing runs on autopilot, even when you’re focused on other areas of your business. Social media VAs schedule and post content, SEO experts keep your website optimized, and email marketing VAs nurture your audience with regular updates. 

Instead of constantly stopping and starting your marketing efforts, you’ll have a steady, professional online presence that builds trust and attracts customers.

5. Fast, Flexible, and Scalable Support

As your business grows, so do your marketing needs. Maybe you’re launching a new product and need extra marketing support, or perhaps you want to scale back during a slower season. 

Unlike traditional agencies or in-house teams, which lock you into rigid contracts and fixed costs, a digital marketing VA team offers complete flexibility. You can ramp up during busy periods—adding more hours or specialists when needed—and scale down when things are quieter.

6. Fresh Creativity & Data-Driven Strategies

You might wonder if you should post more on Instagram, invest in SEO, or tweak your email strategy—but without clear data, you’re just shooting in the dark. A digital marketing VA team takes the guesswork out of your marketing efforts by providing real insights and analytics. SEO specialists track your website performance, social media VAs analyze engagement trends, and ads specialists optimize your campaigns based on actual data. 

This means you’re not just marketing blindly—you’re making informed decisions that drive results. Instead of wondering why something isn’t working, your VA team will provide actionable insights to improve performance and increase conversions.

Time to Let Go of the Overwhelm

You started your business to do what you love—not to spend all day stressing over marketing. A digital marketing VA team allows you to focus on what truly matters: serving your customers, developing new ideas, and growing your brand. With expert support at a fraction of the cost of a full in-house team, you’ll finally have the freedom, consistency, and strategic marketing your business needs to thrive.

At Smart VAs, we can help you build your dream VA team today and take your business to the next level!