From Scattered Entrepreneur To Strategic Visionary:
How Smart VAs Fueled Tabitha's Six-Figure Growth
Being a multifaceted entrepreneur with a passion for building legacy brands is no small task—especially when you’re at the center of it all. That was the reality for Tabitha D. James, founder of a consultancy that offers marketing, management, and startup services, in addition to her impactful work as a public speaker and community leader. Like many visionary entrepreneurs, she was heavily involved in every detail—from strategic planning to public speaking prep and community engagement.
To focus more on her mission of empowering others, Tabitha made a pivotal decision: delegate. What began as a way to offload operational tasks soon became a powerful partnership. With the support of Smart VAs, she streamlined her workflows, reduced overwhelm, and gained more time to focus on strategy and client impact.
Today, Tabitha strategically uses virtual support to manage core areas of her business, allowing her to stay aligned with her purpose while continuing to grow her reach.
In this case study, we explore Tabitha’s journey—how she recognized the need for support, why she chose Smart VAs, and how that decision continues to help her lead, inspire, and scale with intention.
Why Tabitha Chose Smart VAs
Tabitha was feeling the strain of doing absolutely everything herself, juggling her consulting work, speaking gigs, and life in general until she was completely "burnt out." It wasn't like she was actively searching for virtual assistants, but a friend's suggestion about Smart VAs came at just the right moment – when her business was going through a big shift.
The idea of someone else handling the everyday tasks, the stuff that was keeping her from focusing on the bigger picture, felt like a lifeline.
So, even though the first try had a few bumps in the road, it taught her a valuable lesson: getting help also meant she needed to be ready to hand things over effectively.
After hitting the reset button and taking some time to figure things out on her end, Tabitha decided to give Smart VAs another go. This time, with a fresh perspective and a better understanding of how to work with a virtual team, everything just clicked into place.
Ready to lighten your load and find your flow? Let’s talk about how Smart VAs can support your next chapter.
What Makes Smart VAs Different?
For Tabitha, Smart VAs isn't just a service; it genuinely feels like an extension of her own team. Unlike the impersonal experiences she's heard about with other virtual assistant options, Smart VAs offers a deeply personal and relational approach.
She's not just delegating tasks to unknown entities – she's working with individuals she knows and trusts, who feel like a real part of her professional circle. From casual greetings to acknowledging important life events, the interaction goes beyond mere task completion; it's about building genuine connections and fostering a collaborative environment.
This human element is what makes Smart VAs stand out in Tabitha's experience. It's not just about outsourcing work; it's about cultivating a supportive partnership where she feels valued, informed, and truly connected to the people helping her achieve her business goals.
From Scattered to Strategic: Tabitha Finds Focus with Smart VAs
Before partnering with Smart VAs, Tabitha felt like she was constantly pulled in a million directions – managing client work, speaking engagements, and the daily admin with little breathing room. She often found herself trying to handle urgent tasks in less-than-ideal situations, leading to burnout and a lack of real focus.
That all shifted when she brought Smart VAs on board. By being able to confidently delegate essential tasks, Tabitha gained invaluable peace of mind and the freedom to concentrate on the bigger picture – strategic planning and client relationships. Now, instead of feeling scattered and overwhelmed, she's operating with a newfound sense of control and even recognizes significant personal and professional growth as a direct result of this partnership.
Ready to move from feeling all over the place to operating with clarity and confidence? Let's explore how Smart VAs can support your business growth!
Tabitha's Renewed Confidence and Capacity
With a reliable team of virtual assistants managing key aspects of her business, Tabitha has been able to shift from feeling overwhelmed to operating with newfound confidence and capacity. She now has the bandwidth to pursue new opportunities and growth that previously felt out of reach due to time constraints.
One of the most significant outcomes? A feeling of empowerment and the assurance that she has a trusted team to support her ambitions. This has allowed her to approach her business with a renewed sense of possibility, knowing she can confidently take on what comes her way. That's the impact of having the right support system in place!
Overcoming Challenges With Smart VAs
Over her time working with Smart VAs, one of the main challenges Tabitha encountered was finding the right fit for specific tasks and roles within her virtual team. This wasn't necessarily about the VAs' skills, but more about aligning individual work styles and outputs with her own preferences and team dynamics.
But instead of giving up, she leaned into the process, took ownership of her role, and worked closely with the Smart VAs team to fine-tune how they collaborated.
Over time, what once felt like growing pains turned into a well-oiled system built on trust, feedback, and shared goals.
How Smart VAs Fueled Tabitha's Six-Figure Growth
Her words say it best: “Without Smart VAs, there would be no revenue.”
While specific numbers aren't the focus, partnering with Smart VAs wasn't just about easing Tabitha's workload – it was a catalyst for significant business growth. By having a dependable team to handle essential tasks, she gained the capacity and confidence to fully engage in growth opportunities, like a pivotal business incubator program that led to crucial funding.
The outcome? Tabitha successfully scaled her business to six figures, a milestone she directly attributes, in part, to the invaluable support and time freedom provided by Smart VAs. Today, she views their partnership as essential, stating that her current revenue and future growth ambitions wouldn't be possible without her dedicated virtual team.
Ready to unlock your business's growth potential with the right VA support? Connect with Smart VAs to learn how.
The Business Owner’s Role in a Successful Smart VAs Partnership
For Tabitha, building a successful partnership with Smart VAs wasn’t just about delegating tasks—it was about showing up with trust, honesty, and transparency.
As a business owner who's worn all the hats, letting go wasn't easy. But she quickly realized that her willingness to communicate openly and lean into collaboration made all the difference.
By owning her role, being honest about what she didn’t have figured out, and staying open to support, Tabitha transformed her VA relationship into a true team dynamic—one that feels less like outsourcing and more like family.
Advice for Business Owners Considering Smart VAs
Tabitha's main advice is direct: "do it."
However, she also stresses the importance of managing yourself first. Take the time to pinpoint the specific tasks you want to take off your plate. Don't feel like you need to have everything perfectly planned from the start; the partnership will naturally grow.
Importantly, be ready to build trust over time – it's a process. And finally, be willing to let go of some control; it's a common challenge for business owners, but learning to trust your VA team is key for both your growth and theirs.
Her core advice? Let go of control, be okay with not knowing everything initially, and allow yourself to get support. Smart VAs might just be the team you didn’t know you needed.
Ready to stop feeling like you have to do it all and start building a supportive, scalable team? Book a call now!
Ready to Build Your Legacy Like Tabitha?
Tabitha's partnership with Smart VAs provided the crucial support she needed to move from feeling overwhelmed and scattered to operating with confidence and a clear vision for building a lasting impact. If you're a driven entrepreneur ready to offload the everyday tasks, gain invaluable peace of mind, and focus on building your legacy, Smart VAs can help.
Take the first step today. Schedule a free consultation and discover how our dedicated team can help you confidently delegate, scale your business, and show up as the CEO you’re meant to be.